Stretching Your Summer Event Budget: 6 Must-Haves for Nonprofit Events and Meetings

Hello, summer! The sun’s out, the invites are rolling in, and your nonprofit’s budget? Well, it might be feeling a little sunburned. But don’t sweat it—by incorporating a few strategic print pieces in your event toolkit; you can host a meaningful summer event without stretching your resources too thin. Let’s dive into the must-have print essentials that will stretch your summer event budget farther than a pool noodle—and help you maximize every donor dollar while advancing the causes you care about. 

1. Double the Impact With One Print:

When it comes to making every dollar count, versatility is your best friend. Think of double-sided banners and signs as the beach towels of your event toolkit—multifunctional, reusable, and perfect for any occasion. One side could feature your nonprofit’s general branding, like a sunny summer backdrop with your logo and tagline, while the other promotes a specific event or seasonal call to action. Whether you’re hosting a summer BBQ fundraiser or gearing up for a back-to-school supply drive, you’re getting two powerful messages in one piece, helping you stretch your budget and save on storage. And, because MissionPrint uses durable, weather-resistant materials, your signs will stand up to the summer sun, wind, and the occasional popsicle spill. It’s a simple way to make your resources go farther while keeping your cause front and center.  

2. Eye-Catching Banners & Signage – No Sunglasses Needed!

Banners and signs are the MVPs of nonprofit events – they help your cause stand out and bring people together. Whether you’re promoting a fundraiser, directing attendees to donation stations, or showcasing your mission—bold, vibrant signage ensures your message gets noticed. Choosing reusable materials like vinyl or fabric means you can repurpose them for future events, making the most of every dollar.  

Pro tip: Keep the design timeless and cause-centric to extend its shelf life—like that classic beach read you pull out summer after summer. 

3. Customized Tablecloths & Backdrops

Instantly elevate your nonprofit’s event setup with branded tablecloths and backdrops. Not only do they add a polished, cohesive look, but they also double as prime advertising space. Keep your logo front and center or feature a fun, summer-themed design that ties into your mission. Plus, they’re easy to fold up and use again—a win for your budget and your cause. Talk about the perfect summer fling: practical, attractive, and totally reusable.  

4. Make Your Mission Memorable With Affordable Swag & Giveaways

You don’t need a big budget to make a big impression. Thoughtful, practical swag like branded tote bags, reusable water bottles, koozies, or mini notebooks can go a long way in making your donors and volunteers feel appreciated. It’s all about choosing items that are useful and meaningful, so your supporters remember your cause every time they use them.  

Here’s a little tip: order in bulk for extra savings and stash any leftovers for your next event. It’s like packing an extra popsicle in the cooler—and a little extra goes a long way plus it keeps your mission top of mind. 

5. Your Event’s SPF: Budget-Friendly Invitations & Menus

Print adds a personal touch that makes any event feel special—and tangible invitations and menus help set the tone to make a lasting impression for your nonprofit. Opt for economical paper stocks and minimalistic designs to keep costs low while still delivering that polished, professional feel.  

Add a touch of summer fun with playful summer colors or a subtle, beachy vibe—little details that show your nonprofit’s personality and mission. Because let’s face it, a well-designed invite is like SPF for your event—it protects your turnout and helps your cause shine from the very start. 

6. Standout Posters & Flyers

Want to spread the word without spending a fortune? Posters and flyers are cost-effective ways to promote your nonprofit’s event—and when done right, they’re eye-catching and impactful. Keep the messaging clear, the design vibrant, and the call-to-action front and center.  

Be strategic about where you share them think coffee shops, community centers, and event venues where your supporters are likely to gather. Just like summer, these posters are all about making a big splash in a short amount of time.  

Shine Bright Without Breaking the Bank This Summer With MissionPrint! 

At MissionPrint, we understand that every dollar counts—especially during event season. That’s why we’re passionate about providing high-quality, budget-friendly print products tailored to nonprofits. From banners and backdrops to swag and signage, we’ve got everything you need to make your summer event a standout success—without dipping into your programming funds. We know your cause deserves to shine, and our team is here to help you every step of the way. Whether you want to use our easy templates, collaborate with a design expert at no extra cost, or upload your own artwork, we make the process simple and supportive.  

So grab your shades, slather on some SPF, and let’s make this summer event shine brighter than a fireworks finale! With MissionPrint, you’ll have everything you need to create impact, inspire your supporters, and stretch your budget further—because your mission is our purpose.